Vision: We see a world where each individual understands their God-given mission in life and is doing their best to fulfill it; a world where Catholic leaders are influential voices in society; a world where Jesus' example of loving, servant leadership is modeled in every family, workplace, parish, and community.

Purpose: Catholic Leadership Institute (CLI) provides bishops, priests, deacons, religious, and lay persons in the Roman Catholic Church with world-class, pastoral leadership formation and consulting services that strengthen their confidence and competence in ministry, enabling them to articulate a vision for their local church, to call forth the gifts of those they lead, and to create more vibrant faith communities rooted in Jesus Christ.

Position Summary The Executive Assistant, Diocesan Services supports the Director of Service Strategy and the broader Diocesan Services team through high-level administrative support, scheduling coordination, communication management, meeting preparation, travel coordination, and operational assistance. This role helps maximize the effectiveness of the Diocesan Services division by ensuring administrative excellence, strong organization, and timely follow-through on day-to-day responsibilities.

The Executive Assistant serves as a primary administrative support resource for the Diocesan Services team by coordinating calendars, preparing materials, organizing meetings and logistics, managing communication flow, maintaining records and systems, and supporting client interactions with professionalism and hospitality. This role requires a highly organized, detail-oriented individual who is proactive, dependable, service-minded, and capable of managing multiple administrative priorities in a fast-paced ministry environment.

DESIRED QUALIFICATIONS

Knowledge and Experience Requirements:

Bachelor's degree preferred
Three-to-five years of executive assistant, project coordination, operations, or administrative support experience
Experience supporting senior leaders, executives, or ministry leadership preferred
Non-profit, diocesan, parish, or ministry experience strongly preferred
Experience coordinating meetings, travel, events, and cross-functional projects
Experience using CRM and project management platforms preferred

Skills and Other Qualifications:

Practicing Catholic with a deep love for the Catholic Church
Strong understanding of Catholic culture, diocesan structures, parish life, evangelization, and ministry leadership
Excellent organizational skills and attention to detail
Outstanding verbal, written, and interpersonal communication skills
Strong judgment and ability to manage sensitive and confidential information
Ability to work effectively with bishops, diocesan leaders, pastors, donors, clients, and colleagues
Highly proactive and capable of anticipating needs and solving problems independently
Ability to manage multiple priorities and deadlines in a fast-paced environment
Strong administrative coordination, organization, and follow-through capabilities
High emotional intelligence and relational maturity
Advanced proficiency with Microsoft Office Suite, especially Outlook, Word, PowerPoint, and Teams
Familiarity with CRM platforms, scheduling tools, and virtual meeting technology
Ability to travel occasionally and support on-site meetings and events as needed

KEY RESPONSIBILITY AREAS

Area

Key Responsibilities

ExecutiveTeam Support

Manage and support the workflow, priorities, scheduling, travel, and administrative needs of the Director of Service Strategy and assigned team members to maximize effectiveness, create organizational capacity, and ensure strategic priorities are executed efficiently

CommunicationCollaboration

Draft, coordinate, and manage executive communications, presentations, meeting materials, reports, agendas, minutes, and project updates to support alignment, collaboration, and effective communication across diocesan and organizational initiatives

ProjectOperations Coordination

Provide administrative coordination and operational support for Diocesan Services initiatives by organizing materials, maintaining project timelines and records, scheduling meetings, tracking action items, and ensuring timely follow-up on assignments and deliverables
Maintain accurate records, reports, CRM updates, expense documentation, contracts, invoices, and other administrative systems to support operational effectiveness and organizational acco

Catholic Leadership Institute

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Executive Assistant, Diocesan Services