Project Coordinator — Civil Construction

Location: Jacksonville, FL
Employment Type: Full-Time

At Petticoat-Schmitt Civil Contractors, Inc., we don’t just build infrastructure — we build life-changing infrastructure. As a privately owned, employee-owned civil contracting firm, we perform work across public and private markets, specializing in site development, underground utilities, roadway, and water/wastewater treatment plant construction throughout the Southeast.

We’re seeking a Project Coordinator to support our Project Management team by providing essential contract administration, documentation, and day-to-day project support. This role is ideal for a highly organized, detail-driven professional who thrives in a fast-paced construction environment and takes pride in keeping projects compliant, organized, and moving forward.

What You’ll Do

Contract Administration & Documentation

Receive, organize, and process all contract documents with clients and owners.
Prepare, track, and maintain project documentation including, but not limited to:
- Performance and payment bonds
- Certificates of insurance
- Certified payroll
- Notices to owners
- EEO documentation
Set up and manage complete project contract files, ensuring all documents are properly executed, tracked, and maintained.

Subcontracts, Vendors & Compliance

Prepare, expedite, and track purchase orders, subcontracts, submittals, and vendor agreements.
Work closely with Project Managers to clarify and define subcontractor and material vendor scopes.
Analyze vendor quotes, submittals, and purchase order terms and conditions.
Track submittals to ensure compliance with contract requirements and timelines.
Ensure subcontractors and vendors have proper insurance certificates and required bonds prior to mobilization.

Project Support & Coordination

Assist Project Managers with contract-related items including RFIs, pay applications, invoice approvals, lien releases, and close-out documentation.
Maintain project management databases related to subcontractors, vendors, material specifications, and best management practices.
Participate in project handoff meetings and job planning meetings.
Provide ongoing administrative and coordination support to Project Managers and field leadership.

Jobsite & Operational Support

Provide jobsite assistance as needed, including coordination of:
- Jobsite trailers, utilities, and port-o-lets
- Trash containers and laydown yards
- Water outage notices
- Accident and incident reports
- Off-duty officers
- Material orders and logistics
- Out-of-town per diem accommodations
Support communication and coordination between office and field teams.

Continuous Improvement & Professionalism

Seek opportunities to improve procedures related to tracking, communication, and efficiency.
Maintain required training and participate in continuing education (minimum of 5 hours annually).
Represent Petticoat-Schmitt professionally with clients, vendors, and partners.
Serve as an ambassador of the company and uphold the Petticoat-Schmitt Code of Conduct.

What We’re Looking For

Experience & Qualifications

Prior experience in construction administration, project coordination, or contract support preferred.
Familiarity with subcontracting, purchasing, and construction documentation processes.
Ability to analyze contract documents, scopes, and vendor terms.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple priorities in a deadline-driven environment.

Skills & Attributes

Strong written and verbal communication skills.
Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
Ability to work independently and collaboratively with project teams.
Professional demeanor and commitment to accountability and accuracy.

You’ll Love It Here If You Live Our A.C.T. Values

Accountability – Safety first, plan the work, communicate clearly, execute efficiently, and take ownership.
Character – Integrity, respect, trustworthiness, humility — no jerks allowed.
Team – Shared goals, servant leadership, developing others, and determination to win together.

Why Petticoat-Schmitt?

Compensation & Incentives

Competitive pay based on experience.
Monthly Safety Bonus when the company is recordable-incident free.

Benefits

Comprehensive Health Coverage Options, including a 100% company-paid High Deductible Health Plan (employee-only coverage).
Dental, Vision, Short-Term and Long-Term Disability, and Accident Coverage.
Up to $50,000 employer-paid life insurance.
401(k) with 100% company match on the first 4%.
PTO and Paid Holidays available.
Training and professional development opportunities.
Employee-Owned (ESOP): Every team member has a direct stake in the company’s success.

Important Notice Regarding Agencies

Petticoat Schmitt will not accept unsolicited résumés from any sources other than directly from a candidate. Any agency or third-party résumé submissions will be considered unsolicited and the property of Petticoat Schmitt. We will not pay any placement or referral fees for such submissions.

Petticoat-Schmitt Civil Contractors, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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Petticoat-Schmitt

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Project Coordinator — Civil Construction