StevenDouglas is partnering with a growing and dynamic organization in the Fort Lauderdale area seeking a highly polished Executive Assistant to support senior leadership in a fast-paced, high-exposure environment.

This role is ideal for a proactive, detail-oriented professional who thrives in a position requiring exceptional organization, discretion, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted partner to executive leadership while managing complex scheduling, travel coordination, administrative operations, and critical business support functions.

Key Responsibilities

Provide high-level administrative support to senior executives, acting as a trusted extension of the leadership team
Manage complex calendars, meetings, and daily schedules while prioritizing competing demands
Coordinate domestic and international travel arrangements, including full itinerary preparation and ground transportation logistics
Serve as a gatekeeper for incoming communications, phone calls, and executive correspondence
Process expense reports and manage related administrative documentation
Maintain highly organized electronic and physical files while ensuring confidentiality and accuracy of sensitive information
Prepare, edit, and manage business documents including legal notices, confidentiality agreements, and internal correspondence
Support contract administration, file management, and maintenance of shared company documentation systems
Partner cross-functionally with internal departments to coordinate document approvals, signatures, and routing processes
Assist with transactional and project-based support, including coordination with external counsel and preparation of closing documentation related to acquisitions and dispositions
Coordinate meeting logistics including conference room setup, preparation of materials, and follow-up support as needed

Qualifications

4+ years of experience supporting C-suite or senior executive leadership
Prior experience in a fast-paced corporate, private equity, legal, financial services, or professional services environment preferred
Experience supporting contracts, legal documentation, transaction support, or contract management strongly preferred
Proven ability to handle confidential information with professionalism and discretion

What We’re Looking For

Exceptional organizational skills with strong attention to detail
Outstanding written and verbal communication skills
Ability to anticipate needs, think ahead, and solve problems independently
Comfortable working in a fast-paced environment with shifting priorities
Strong sense of urgency and ability to manage multiple priorities simultaneously
Highly polished, professional demeanor with strong executive presence
Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

Additional Information

College degree preferred, but not required
Competitive compensation package offered based on experience
Opportunity to join a growing organization and work closely with senior leadership in a highly visible role

StevenDouglas

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