Job Description

The Executive Assistant provides high‑level administrative and operational support to the WSP Chief Financial Officer and the Executive Vice President, Financial Lines. This role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast‑paced, highly confidential environment. The Executive Assistant partners closely with senior leadership, internal teams, and external stakeholders to ensure seamless execution of day‑to‑day activities and key initiatives.

The role operates with moderate supervision and mentorship and is fully accountable for individual results and deliverables.

Key Responsibilities

Manage multiple complex and dynamic calendars, resolving conflicts and anticipating scheduling needs
Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentation
Serve as a primary point of contact for internal and external communications on behalf of senior leaders
Prepare presentations, briefing materials, and other executive‑level documents with accuracy and professionalism
Support financial and business unit meetings by coordinating agendas, logistics, materials, and follow‑up actions
Prepare, submit, and track expense reports in a timely and accurate manner
Track key initiatives, deadlines, and deliverables across teams, ensuring alignment and follow‑through
Proactively anticipate issues, assess risks, and recommend solutions to support leadership effectiveness
Handle highly confidential and sensitive information with discretion, integrity, and sound judgment
Build strong, collaborative relationships with leaders, team members, and external partners
Screen and respond to incoming calls, requests, and visitors, prioritizing appropriately
Perform additional duties and responsibilities as assigned

Qualifications & Experience

Minimum of five (5) years of executive administrative experience, preferably supporting senior‑level leaders
Demonstrated experience supporting finance, insurance, or related business leaders preferred
Exceptional organizational, time‑management, and prioritization skills
Strong written and verbal communication skills with a high level of professionalism
Proven ability to adapt and succeed in a fast‑paced, evolving environment
High attention to detail and strong follow‑through on commitments
Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint, Excel, etc.)
Proactive problem‑solver with the ability to anticipate needs and take initiative

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Equal Opportunity Employer

United States: All applicants receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, or status as a protected veteran.

United Kingdom: Westfield is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

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Executive Assistant

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