About Doodle Labs

Doodle Labs is a fast-growing technology company building high-performance wireless communications for the drone and unmanned systems ecosystem. Our technology enables reliable, high-bandwidth connectivity across airborne and mobile robotic platforms operating in complex environments.

We partner directly with leading drone OEMs, robotics companies, and defense organizations to deliver advanced networking solutions that power the next generation of autonomous systems. Our mission is to make connectivity for autonomous machines as reliable and ubiquitous as the internet itself. We operate across multiple continents—US, Europe, Singapore, and beyond—with teams and clients spanning time zones and cultures.

About The Role

You'll be the operational backbone for the Co-CEO and leadership team at a high-growth technology company operating across the US, Europe, and Singapore. This is a high-trust, high-impact role where your work directly enables executive focus on strategy and growth. No day is routine—priorities shift fast, and your fingerprints are on outcomes.

What You'll Do

Manage complex calendars and scheduling across executives, time zones, and competing priorities
Own end-to-end travel logistics—domestic and international—including visas, itineraries, and contingency planning
Orchestrate meetings from intake to execution: agendas, pre-meeting research, notes, and action item tracking
Prepare briefing materials and stakeholder context to ensure executives walk into every interaction ready
Handle sensitive communications and confidential information—board materials, personnel matters, and more—with discretion
Represent the Co-CEO to internal teams, external partners, and vendors across regions
Anticipate problems and bring solutions before being asked
Manage expense tracking and compliance across geographies
Support ad-hoc projects across functions as priorities evolve

What Success Looks Like

The Co-CEO's calendar consistently reflects company priorities—leaders have space to focus on strategy, not logistics
Conflicts are caught and resolved early, with rare escalations
US–Europe–Singapore coordination runs smoothly—meetings happen on time, travel adapts, communications flow
Meetings are purposeful and productive—clear agendas, prepared participants, documented outcomes
Sensitive information is handled with confidence and compliance
Leadership regularly credits you for anticipating issues and bringing solutions
You are viewed as a trusted operational partner across the organization

Who You Are

1–5+ years supporting C-level or senior leadership
Expert at complex calendar management with strong prioritization judgment
Proactive by nature—you spot gaps before they become problems
Clear, professional communicator across all levels and cultures
Trusted with sensitive information and ambiguous situations
Proficient in Microsoft 365 (Outlook, Teams, SharePoint)
Calm under pressure, adaptable, and resilient in fast-moving environments

Why Join Doodle Labs

Work at the heart of a globally distributed, high-growth technology company building cutting-edge wireless solutions for the autonomous future
Immediate, visible impact—your work directly enables leadership to drive company strategy and growth
Trusted partnership with visionary leaders shaping the future of autonomous systems and defense technology
Global perspective—work across US, Europe, Singapore, and beyond; exposure to international business practices and diverse teams
Every day presents new problems to solve—variety, learning, and intellectual engagement

Compensation & Benefits

Doodle Labs offers competitive compensation and a comprehensive benefits package built for people doing serious work.

Compensation: Competitive base salary, individual and company performance bonuses.
Health & Wellness: Medical, dental, and vision coverage. Plus One Medical, Teladoc, Talkspace, Health Advocate, Kindbody, and sponsored gym memberships
Retirement: 401(k) with company contributions
Professional Development: Access to courses, certifications, and conferences
Commuter Benefits: Pre-tax commuter savings for transit and parking
Time Off: Paid time off, Federal and Bank holidays observed, plus a company-wide holiday shutdown from Christmas through New Year's

Travel & Location

This role is based in Austin, Texas. You will regularly coordinate travel and logistics for leadership across US, Europe, and Singapore, managing different regulatory requirements and time zones. The role may occasionally require travel to support executive meetings, company events, board activities, or cross-office coordination. While primarily based in the US office, this is genuinely a global role managing a distributed leadership team.

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