Job Description

Family & Executive Assistant

About The Role

We are seeking an exceptional, highly organized, discreet, and proactive Family & Executive Assistant to support our household and busy entrepreneurial lifestyle. This is a dynamic role for someone who thrives on creating order, anticipating needs before they arise, and making life run seamlessly.

The ideal candidate is polished, resourceful, detail-obsessed, emotionally intelligent, and genuinely enjoys helping others. No task is too big or too small—from coordinating luxury travel and managing household projects to assisting with business logistics and special events. This position primarily supports our family while also providing executive assistance to the founder of a luxury fine jewelry company.

Responsibilities

Personal & Family Support

Manage complex personal calendars and appointments
Coordinate domestic and international travel, including flights, hotels, transportation, dining reservations, and itineraries
Oversee household operations and vendors (housekeepers, contractors, landscapers, maintenance, etc.)
Coordinate repairs, deliveries, and home projects
Manage gifting for birthdays, holidays, anniversaries, and special occasions
Assist with event planning, entertaining, and family gatherings
Run occasional personal errands and source specialty items
Help coordinate pet appointments and care as needed
Track important dates, renewals, memberships, and household expenses
Organize closets, inventories, and household systems when needed

Executive & Business Support

Manage executive calendar and scheduling
Coordinate meetings and travel related to the jewelry business
Prepare itineraries, meeting materials, and follow-up items
Assist with email organization and administrative tasks
Track projects and ensure deadlines are met
Help coordinate photoshoots, events, launches, and special projects
Conduct research and source vendors, products, and services
Assist with light operations and administrative support for the business
Communicate professionally with clients, vendors, and partners when needed Ideal Candidate
5+ years supporting high-level executives, founders, or private families
Extremely organized with exceptional attention to detail
Outstanding written and verbal communication skills
Highly trustworthy with complete discretion and confidentiality
Calm under pressure and able to juggle multiple priorities
Anticipates needs rather than waiting for direction
Positive, solutions-oriented mindset
Comfortable in luxury environments and high standards of service
Tech-savvy and proficient with Google Workspace, Apple products, and project management tools
Flexible schedule with occasional availability outside traditional business hours when needed You Are…
One step ahead at all times
Naturally organized and energized by creating order
Resourceful—you find solutions independently
Professional, polished, and warm
Someone who takes ownership rather than waiting to be asked
Excited by variety—every day is different

Compensation & Benefits Competitive compensation based on experience, plus the opportunity to work closely with an entrepreneurial family building a globally recognized luxury brand in a fast-paced, inspiring environment.

Salary: 80-110K

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