Volunteer Assistant Executive Producer – Upcoming TEDx Events

Location: Hybrid (must be available for in person meetings)/ Washington, DC–Maryland Area

Commitment: Volunteer Role

Organization: TEDxUStreetWomen / TEDxUStreetSalon / TEDxPotomac Planning Team

Reports to: Executive Producer / Licensed TEDx Organizer

About the Opportunity

We are seeking a highly organized, ambitious, and mission-driven Volunteer Assistant Executive Producer to support the development and execution of several upcoming TEDx events and related experiences.

This is a unique opportunity for someone who is interested in event production, speaker development, community engagement, partnerships, sponsorship, and the TEDx ecosystem. The Assistant Executive Producer will work closely with the Executive Producer to help bring together speakers, partners, sponsors, volunteers, and community members in support of powerful, ideas-centered events.

This role is ideal for someone who wants to build practical skills, expand their professional network, and gain meaningful experience supporting TEDx-style programming, community events, speaker curation, and event execution.

About Our TEDx Events

Our upcoming TEDx-related work includes salon-style events, speaker-centered programming, VIP/community experiences, fireside chats, and the development of future TEDx programming. These events are designed to elevate bold ideas, meaningful conversations, community connection, and thoughtful storytelling.

All TEDx events are independently organized under license from TED and must follow TEDx rules, guidelines, and brand standards. The Assistant Executive Producer will be expected to support this work in a way that honors the TEDx mission, protects the integrity of the platform, and keeps the focus on ideas worth spreading.

Role Overview

The Volunteer Assistant Executive Producer will help the Executive Producer in multiple areas of event development and execution, including planning, speaker coordination, sponsorship support, community partnerships, VIP experiences, fireside chats, logistics, and post-event follow-up.

This is a hands-on role for someone who enjoys both strategy and details. The right person will be comfortable taking initiative, managing moving pieces, communicating professionally, and supporting a high-quality event experience from concept to completion.

Key Responsibilities

Event Planning & Logistics

Support the Executive Producer with planning and coordination for upcoming TEDx events, salons, receptions, and related community experiences.

Responsibilities may include:

Assisting with event timelines, planning calendars, and production checklists
Coordinating logistics for venues, registration, guest flow, volunteers, and event materials
Supporting communication with vendors, volunteers, speakers, and event participants
Helping track deliverables, deadlines, and key planning milestones
Assisting with event setup, guest experience, and post-event wrap-up
Supporting the planning of pre-event and post-event activities, including VIP receptions, after-party events, and community outings

Speaker Curation & Support

Assist with the speaker development and curation process under the direction of the Executive Producer.

Responsibilities may include:

Helping research potential speakers, fireside chat guests, moderators, and featured participants
Supporting the speaker intake and review process
Organizing speaker materials, bios, photos, drafts, and deadlines
Helping coordinate speaker coaching schedules, preparation sessions, and communication
Supporting the development of fireside chat formats and speaker-centered programming
Helping ensure that speaker-related activities remain aligned with TEDx guidelines and the event theme

VIP Reception & Special Experiences

Assist with planning and coordination for VIP receptions, fireside chats, networking moments, and other special experiences connected to the event weekend.

Responsibilities may include:

Supporting guest list development and VIP communication
Helping coordinate reception flow, program timing, and hospitality needs
Assisting with fireside chat planning, guest preparation, and moderator coordination
Supporting the creation of meaningful networking and community-building moments
Helping manage details related to special guests, speakers, sponsors, and invited attendees

Communications & Administrative Support

Provide administrative and communication support to help keep the planning process organized and moving forward.

Responsibilities may include:

Drafting emails, outreach notes, agendas, and follow-up messages
Taking notes during planning meetings
Tracking action items and deadlines
Maintaining planning documents, spreadsheets, and shared folders
Helping prepare event briefs, speaker packets, volunteer instructions, and planning summaries
Supporting post-event follow-up, thank-you messages, and impact documentation

Ideal Candidate

We are looking for someone who is:

Ambitious, professional, and eager to learn
Passionate about ideas, storytelling, leadership, and community impact
Interested in TEDx, event production, speaker development, or nonprofit/community engagement
Highly organized and detail-oriented
Comfortable managing multiple tasks and deadlines
A strong communicator, both written and verbal
Able to take initiative while also following direction
Respectful of confidentiality, brand guidelines, and professional boundaries
Comfortable working with executives, speakers, sponsors, volunteers, and community leaders
Interested in using this opportunity to build real skills and expand their network

Experience in event planning, communications, nonprofit work, fundraising, sponsorship, public relations, speaker management, or project coordination is helpful but not required. A strong work ethic, professionalism, curiosity, and follow-through are most important.

What You Will Gain

This volunteer role offers meaningful hands-on experience in:

TEDx-style event planning and execution
Speaker curation and speaker support
Sponsorship and partnership development
VIP and guest experience planning
Fireside chat and salon programming
Community engagement and relationship-building
Event production, logistics, and communications
Working directly with an experienced Executive Producer and TEDx organizer

This is a strong opportunity for someone looking to grow their skills, strengthen their resume, and build relationships within the broader TEDx community and mission-driven event space.

Time Commitment

The time commitment may vary depending on the event timeline. Candidates should be available for planning meetings, independent project work, and occasional in-person support for events or planning sessions.

Some evening or weekend availability may be required as event dates approach.

Important Note

TEDx events are independently organized under license from TED. This is a volunteer role supporting independently organized TEDx events and related planning activities. This opportunity is not employment with TED or TED Conferences.

How to Apply

Please submit a brief statement of interest explaining why you are interested in this role and what skills, experience, or perspective you would bring to the team. Also include what interests you most about supporting TEDx-style events, and which area would you be most excited to help with: speaker curation, event planning, sponsorship outreach, partnerships, VIP experiences, or communications?

Include your resume, LinkedIn profile, and anything else that helps us to get to know you better to info@tedxustreetwomen.com.

NOTE: This volunteer role requires professionalism, follow-through, confidentiality, and the ability to support multiple moving pieces. We are especially interested in applicants who are serious about learning, willing to be trained, and excited to contribute to high-quality, ideas-centered events that bring people together in meaningful ways.

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